Preparing carrier packs for a contract audit

A Carrier Contract Audit moves quickly when procurement arrives with a complete pack. Incomplete packs force analysts to chase signatures and side letters while the renewal date approaches.

Core documents

• Signed rate card and any amendments
• Escalation or index clauses with the reference source named
• Detention, demurrage, and waiting-time rules
• Volume commitments and shortfall remedies
• Liability and insurance summaries that affect claim offsets

Billing sample

Export two to four weeks of invoices for that carrier, plus the matching trip list from your dispatch application. The sample does not need to be huge; it needs to be joinable.

Performance notes

Attach any service-failure logs you already keep. They rarely change the arithmetic, but they explain why an accessorial was waived or disputed — context that belongs in the advisory memo.

What we return

You should expect a clause extract, an exception list tied to invoice numbers, and language you can reuse in renewal talks. We do not replace your counsel; we make the commercial arithmetic legible.